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July 01, 2009

Hip & Sage – it’s a journey, not a destination

I just finished reading an awesome book: “Hip & Sage: Staying Smart, Cool, and Competitive in the Workplace,” by Lisa Haneberg.  As you may know from my prior posts (linked at the end of this review), I’m a huge fan of Lisa’s books and her Management Craft blog (which is 5 years old this month, by the way)."...if you need unlimited minutes on your cell phone more than you need unlimited texting, this book is for you."

This book is aimed at Baby Boomers & others from generations with more mileage on the tires than Gen-Xers and Millenials.  You can think of Hip & Sage as part “New Technologies 101” and part “how to find tech savvy tour guides,” and it’s designed to help you become conversant, proficient, and comfortable with social media and other new media technologies. 

But I think this book could be relevant to lots of folks.  Regardless of your age, if you feel like a poser talking with people about Twitter, Facebook, RSS, LinkedIn – or even blogs – then this book can help you.  In short, if you need unlimited minutes on your cell phone more than you need unlimited texting, this book is for you.

What does it mean to be Hip?

According to Lisa, Hipness is is about engagement an energy:

“Our ability to communicate, connect, and collaborate with younger generations.  In business, our hipness determines how effectively we work with, inspire, and influence younger workers.  Hip entrepreneurs are able to enroll, engage, and exicte younger customers and business partners.”

If you work with younger people, being Hip can be a game changer (and becoming Hip can be fun).  Lisa provides a set of techniques and philosophies to help you enlist the help of younger mentors in a way that will tap into their knowledge and excitement, and (I believe) make them want to help you get up to speed.

One of the fastest paths to Hipness is to practice genuine curiosity about the things hip people care about, and ask someone who’s already hip to feed your thirst for learning.

If you can find a social media-savvy “workout buddy” that will help, too (@MattHixson is one of mine, for example)

What does it mean to be Sage?

Hip_Sage_Cover In contrast, Sageness is about sharing hard-won lessons:

“Our natural strengths and characteristics, goals and priorities, and experiences – manifested as skills, drive, judgment, and knowledge – that have been honed, carved, seasoned, and polished through the years.  Our sageness is unique; it may or may not be visible to others or in use contributing to the world.”

Lisa’s section on “Cultivating Our Sageness” is all about tapping into your experiences, but not just so you can be the guru on the mountain that others seek out.  Her guidance is to actively inject your sageness into the business so that the business can benefit from your experience.

Her advice on goal setting and becoming more self-aware can dramatically improve your effectiveness – you should check it out, for sure.

Putting it all together

The magic all happens in the third section of the book, where Lisa discusses how to become both Hip and Sage, including a discussion of how to challenge your beliefs and leverage new knowledge & skills to achieve non-linear success.

The third section also includes some worksheets to help you achieve greater clarity and document your thinking in a useful way.

The bottom line

This book is so rich with useful information I can’t begin to do it justice in this short review, but the bottom line is this:  pick up a copy of Hip & Sage.  On their own, the two chapters on “Job Seeking and Hiring for the Hip & Sage,” and “A Primer on the Generations” are worth the price of the book, particularly if you’re on the wrong side of this economy.

Lisa provides other resources, as well, including the awesome Hip & Sage blog and a voluminous list of resources at the end of the book.


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May 31, 2009

A good book for our times

I just read my friend Rajesh Setty’s new book, “Upbeat: Cultivating the right attitude in tough times.”  I’ve been a fan of Rajesh’s work since I discovered him through his book “Beyond Code,” a couple of years ago.

This book is a perfect book for anyone who’s feeling victimized by today’s financial crises as it was prepared specifically to help people deal with today’s environment.  That said, I found a lot in this book that will help with improving your outlook on life, in general.

The approach Rajesh takes in this book upbeat coverwill help you decide whether you’ll be a victim of circumstance, or whether you’ll take responsibility for your own well being and try to improve your lot in life.  From there, he provides a number of examples and insightful observations to help you figure out how to overcome obstacles and anxiety.

Not just a “feel good” book

Don’t worry – this is not just a “feel good and good things will happen to you” kind of book.  Rajesh is a serial entrepreneur and has had lots of experience with both setbacks and successes, and he rolls all that experience into this short book.

The book is organized around 5 key areas:

  1. The Trap – this is how to keep the “gloom and doom” of everyday conversation from eroding your spirit, as well as how to look for the opportunities that will take you to the next level.
  2. The Discipline – this is about rituals and habits, as well as becoming a “lean and mean” player in the world.
  3. The Network – this is the traditional “help and be helped” networking approach, but also about how not to misuse networking tools (i.e. when Facebook becomes Fakebook).
  4. The Strategy – this is all about honing your focus and taking deliberate action.
  5. The Action – this deals with a notion I think of as “do the things you want to be known for” which will increase your chances of success when people are looking for a new member of their team.

The “Upbeat DIY Helpbook”

While the first part of the book focuses a lot on attitude, persistence, and commitment, the appendix is kind of like a set of mini-workshops.  Rajesh calls it the “Upbeat DIY Helpbook” and it creates short, introspective exercises to help move you along the right path.  I found that it put a fine point on many of the abstract concepts introduced in the beginning of the book and made it all seem more real.

In summary, this is a short book and an easy read, but don’t let it’s diminutive size fool you – there is a lot of power in these pages.  Oh – and I think Upbeat would be a great gift for you to give someone who finds themselves on the wrong side of this economy.

For more on Rajesh, be sure and check out his blog at http://www.lifebeyondcode.com.

May 04, 2009

[Updated] Quick clicks for Monday

mouseclick Last night I was getting caught up on my online reading and finally got a chance to spend time on some of the sites on my “to read” list.  Here are a couple you should click on:

Have a great and productive week!

April 18, 2009

Unlocking the iPhone’s potential, part 1

apple_chrome_logo Despite the title, this article is not about unlocking the iPhone so it will work on networks other than AT&T.  And as much as the cool kids keep trying to tempt me to do it, it’s also not about jailbreaking the iPhone so you can run rogue apps on it.

As you may know, I wrote about my “top 3” challenges with the iPhone a while back and they were irritating enough to get me to switch back to my Blackberry.

Now, I’m back on the iPhone 3G.  What’s changed?  This post begins the discussion about what’s changed for me in the hopes that other iPhone users (or wannabe users) can benefit from what I’ve learned.  I want to share with you how I’ve been able to overcome (or at least make tolerable) some of the iPhone’s current limitations, and I’ll start with my top 3 issues from the previous post:

Continue reading "Unlocking the iPhone’s potential, part 1" »

April 05, 2009

Do It Tomorrow

Ok, I gotta say, when I saw Mark Forster’s book, “Do It Tomorrow” on the shelf I was drawn to it.  I thought it might be some best practices guide for how to procrastinate more effectively.  Well, it wasn’t that…but I enjoyed it nonetheless.

do_it_tomorrow The full title is actually “Do It Tomorrow and Other Secrets of Time Management,” and it’s Forster’s straight-forward system to help you become more focused and productive (this is one of the GTD alternatives I mentioned a few weeks ago).

One of the core concepts in Forster’s approach is to plan what you must do tomorrow, and create an action list to drive what you do.  This allows you to enter the day knowing what your targets are for the day.  Furthermore, you up your chances of success by treating this list as a “closed list” so you don’t keep adding things to it.  That doesn’t mean you don’t write down new tasks – it just means you don’t act on them until some future day. (Don’t worry – you can still deal with true emergencies).

Principles of productivity

Forster’s methods are based on 7 principles.  If I gave you a list of the principles here, it wouldn’t do them justice as they sound like things you may be familiar with (for example, the first on is “Have a clear vision”) and you might discount the value of this book without giving it a chance.  On the contrary, I found that Forster doesn’t just refactor the things you read in so many books about productivity – he adds his unique spin and pragmatism to each principle.

The book takes you through each of the principles and provides some “what if” scenarios, techniques, affirmations, and exercises to help you adopt them effectively.

These exercises help you identify the most relevant or valuable use of your time based on “litmus tests” you can apply during planning, as well as in-the-moment.  There are also a lot of techniques to help you deal with other people’s faulty approaches to time management so they don’t undermine your effectiveness.  I’ve tried a couple of these techniques since I read this book, and seen them work – pretty cool.  I’m definitely not a Jedi master but Forster’s techniques are sound.

Simple can be good

While some of Forster’s approaches sounded familiar (his explanation of “To Do vs. Will Do" sounded a lot like “Someday Maybe” from David Allen’s Getting Things Done, aka GTD), I found he always biases toward simple approaches.  This means you can quickly understand and apply Forster’s principles so you’ll know whether they work for you within a very short time.

If you’re already familiar with GTD (but shying away for some reason), or you’re just looking to be more productive, this book would be a good addition to your library.  But if you want to order, Do it Tomorrow.

If you want to read a chapter before committing, Mark’s made Chapter One of “Do It Tomorrow” available on his site.

April 04, 2009

Epic Fail: My Time Audit

Well, last weekend I told you I'd be doing a time audit during the past week. I had my forms printed and everything. I did a couple of entries on Monday morning and that's about it.

While I didn't learn much about the specifics of how I spent my time, I did find that I somehow got a lot of the items on my list done this week, so I must have done something right.

What next? Back on the horse next week. "There is no try - only do or do not," as Yoda says. This week I will either do, or do not. I'll let you know how it turns out.

March 27, 2009

Time for another audit

Well, it's that time again - I'm going to do another "time audit" starting next week. As I've written in the past, I get a lot of value from periodically analyzing how I spend my time. Time audits help you better adjust your prioritization, balance, and productivity and I'm feeling like I'm due for one.

Tools for tracking

As usual, I have been looking for tools to make this easier and I've found one that I think is going to be really effective: it's from David Seah's "Printable CEO" toolset, and he calls it the "Emergent Time Tracker."

At David's site, you can find several formats of this form that you can download for free, along with instruction on how to use the tracker and interpret / analyze your results. There is even an annotated example to get you going quickly (thumbnail at right), and a beta version of an online time tracking tool.

Bren told me about another web-based tracking tool called "SlimTimer" that looks interesting.

Give it time

If you're going to do a time audit of your own, I recommend doing it for two weeks. Not only does this give you plenty of data to work with, I also find that my 2nd week is more complete because I'm more diligent about logging my activities as the habit starts to settle in.

Taking another cue from David Seah, I've also just ordered a Kitchenaid timer. I think it'll help me be more conscious of how I use my time and help me with time boxing.

March 14, 2009

Amazon's Kindle 2 Starts A Fire

I've had Amazon's Kindle 2 for the past couple of weeks, and I am really glad I bought one. I thought I'd take some time to share what I've found with you in case you're considering buying one.

First, I'd like to give you some context to better understand where I'm coming from.

  • Contrary to my gadget-loving nature I didn't buy the first Kindle (though I was chomping at the bit to pick up version 2).
  • This is my first time using an electronic reader, and I've never liked reading long documents (much less books) on a computer.
  • I read quite a few books -- typically 4 or more each month, and usually with more than one going at a time (one or more business / non-fiction, one fiction, etc.).
  • When I travel, I typically have 3 or 4 books with me which can be heavy and bulky.

The Device

I'll start with my impressions of the device itself. Amazon took a cue from Apple and really paid attention to the "unboxing experience" with the Kindle. The elegantly boxed arrived and I felt like I was opening a gift, rather than just some gadget I ordered. The fit & finish are impressive - this is a sturdy, light device - and it has a nice minimalist feel. The only items you need to carry around are the Kindle itself (about as big a footprint as a Moleskine notebook, but thinner than an iPhone), a USB cable that you use for charging and connecting to your PC, and a USB-to-AC adapter so you can charge via an electrical outlet).

I added Amazon's protective leather cover for the Kindle 2, which about doubles the thickness of the device but gives me peace of mind that it won't get dinged up as I carry the Kindle around. Click the image at right for a larger view of all the gear together.

Obtaining Stuff to Read

One of the things that's been a breeze is buying books for the Kindle. The device is integrated seamlessly with my Amazon account, so I can:

  • Buy Kindle books via the Amazon web site, and they show up seconds later on my Kindle 2
  • Browse or search for books on the Kindle, order (with automatic billing to my account)

These are the two most common actions, but there are other ways to get content to read, including:

  • You can email PDF's and Word docs to yourself and (for a cost of 10 cents) they will be converted and appear on your Kindle a few minutes later. If you are a GTD user, this could be an effective way to bring your "To Read" stack with you without adding bulk to your briefcase. You can also add others to your email "good list" so they can send you documents this way.
  • You can subscribe to newspapers (of which there are quite a few) or magazines (there aren't many) from Amazon's Kindle Store.
  • You can subscribe to a small number of leading blogs (more are purportedly coming) so you can read your RSS feeds on the go.
  • You can get free books via ManyBooks - they have Kindle format versions of many books from Project Gutenberg.
    • ManyBooks has over 20,000 free eBooks available, and a bunch of them are available in Kindle format (.awz files).
    • You can also browse to "mnybks.net" from your Kindle to download from ManyBooks directly on the device.
    • If you download the books to your PC, you have to manually copy them to your Kindle 2 via the USB cable but hey - they're free!

In addition to reading, you can listen to things on the Kindle in a couple of ways:

  • Have the Kindle read a book to you in its robot voice (I'm not wild about the voice, but it might be good in some situation I haven't yet encountered).
  • Copy MP3's to your Kindle (again, via USB) so you can listen to music or audiobooks on the device. Warning: MP3 files take a lot of space (but Kindle format books do not).

Book prices are reasonable. First, you can download samples of books to decide whether you want them or not. When you buy, most current / hardcover titles cost $10, while older / massmarket paperback books range from free to about $8 (most of the massmarket books I've bought run about $6 or $7).

The best thing? The Kindle weighs the same and takes up the same amount of space no matter how many books you put in it.

OK, So What About the Reading?

Now, let's get into the reason I bought this device: the reading. In short, "wow - this is cool, and better than I expected." You start with a home page that shows you all of the books currently on your Kindle, with a small, graphical indicator of how much you've read. When you find what you want to read, point to it using the joystick and press in on the joystick to select. Boom - the book comes up on the screen and you're ready to read.

The controls on the Kindle 2 are easy to use and you forget about them after a few minutes of reading (you'll mostly use the Previous and Next Page buttons). At any time, you can mark text, add annotations, add a bookmark, or look up a word using the built-in dictionary. You can also switch to another book, and the Kindle 2 will remember where you left off any time you return to a book already in progress. Very nice.

The on-screen reading experience is surprisingly good. I have read for up to 4 hours at a stretch with no eye fatigue, and find I can read faster on the Kindle than I can using a "real" book. I suspect it's because I can adjust the text to a size that's optimal and because the whitespace around the screen makes it easier to focus on the page that's before me.

The annotation tools are handy, too. Since I often review the books I read (or at least the ones I like), I find myself using the highlights a lot and they're a snap to use on the Kindle 2. In the screen shot at the right, you can get an idea of how easy it is to keep track of multiple highlights and annotations - click the pic for a larger view (and please excuse the wonky angle - I didn't get the camera straight).

Net-net on the Kindle 2

Once again, I'm really glad I bought the Kindle 2. If you read a lot, you'll love this device - and I think heavy readers will be able to justify the expensive price much more easily. There are so many things I haven't even mentioned in this review, but hopefully you've heard enough to get an idea whether this device is right for you or not. If you still want one, pick one up a Kindle 2 from Amazon - and happy reading!

And here are my top 5 pros and cons, to wrap things up.

Kindle 2: Top 5 Pros

Kindle 2: Bottom 5 Cons

Excellent, readable screen with adjustable font size

Expensive

Seamless integration with Amazon account

Joystick is a little stubby and harder to use than I'd like

Huge library of current (and older) books available on-demand

Battery and memory are not user-accessible

Very portable form factor, even with charging cable

No ability to password protect the device or its ability to order
(though you can disable it via Amazon.com if it's stolen)

Easy bookmarking, highlighting, and annotation

Not enough magazines available for subscription yet

March 01, 2009

Pause and Resume

PauseDisabled You may have noticed that I’ve been a bit quieter than usual here of late.  You see, I’ve been dealing with the illness and death of my father-in-law, and I pressed the “Pause” button while traveling this past week for his funeral.  He was a wonderful man - we will miss him, and I will be forever shaped by the beautiful example of his life.

While I have your attention, I might as well give you an idea of what you can expect in the near future as I press Play again:

  • Playicon I’ll share my early experience with Amazon’s Kindle 2;
  • I’ll (of course) review a number of books, including one that provides a very intriguing alternative to GTD;
  • I’ll review a backup service that provides an interesting alternative to Mozy;
  • I’ll be sharing more about some interesting gadgets and travel tips;
  • And more.

Also, if you have feedback on what you like or don’t like here (more of x; less of y; etc.) drop me a line (Email Me).

February 15, 2009

Learning styles – awesome interview

Microphone In my last post, I talked about David Allen’s latest book, “Making It All Work.”  One thing I didn’t mention is that I’m a charter member of David’s “GTD Connect” program, which provides access to a lot more information, resources, and other “stuff” to help GTD users.

One of the deliverables in the GTD Connect program is an ongoing series of interviews with various people.  The latest was an interview with a guy named Frank Sopper who specializes in learning styles. Normally, these interviews are inside GTD Connect’s gated community but I was so intrigued with this latest interview I went looking for a way to share it with you.

I’m happy to report that Frank Sopper has a public link to the interview on his company’s web site.

If you’ve ever been accused of being OCD or ADD,  this is a must-listen.  For everyone else, it’s just a good idea.

February 14, 2009

David Allen: Making It All Work

As you may know from my past writing here, I have been a follower of David Allen’s Getting Things Done (GTD)  methodology for many years.  It’s been a cycle of awesome productivity, interspersed with frustration and thrash.  Why?  I tend to get bored with repetition and systems, even when I see their value and GTD has been no different.  Well, to be fair, it’s been a bit different because I’ve noticed that I am able to stick with GTD much longer than many other processes.  But it’s still a bit of a struggle.

The promise of a book

MIAWcover When I heard about David Allen’s new book, “Making It All Work,” I preordered my copy pretty early.  I was intrigued by its premise (promise?):

“Making It All Work” addresses: How to figure out where you are in life and what you need; How to be your own consultant and the CEO of your life; Moving from hope to trust in decision-making; When not to set goals; Harnessing intuition,spontaneity, and serendipity; And why life is like business and business is like life.

So, now I’ve read the book – did it deliver?

First, this book is not a substitute for the original.  It’s more like a sequel, building on the solid foundation of GTD and extending it with some of the lessons and new perspectives David has learned since his methodology has become a phenomenon.

If you have read the first book, you’ll find some useful thought in this book from David himself, some of which may help clear any stumbling blocks you’ve encountered in your adoption of GTD.

Some of the things I picked up in this book are simply shifts in perspective – like thinking of your lists and notes as “bookmarks” to help you go back to where you were later.  I don’t do anything differently, but I find I’m more likely to “bookmark” with my lists now, and I often treat the bookmarks more like pointers than dissertations (and pointers are quicker, also making it more likely I will do this).

I was pleased to find that there are some new topics and methods in this book.  For example, the section dealing with Capturing has been expanded to include quite a bit of detail on brainstorming, processing, and clarification of what you’ve captured.  This section includes quite a collection of best practices.

A clearer map

David also includes quite a few mind maps that helped me, due to my visual thinking tendencies. There are maps showing how to make more effective lists, become more output-focused in your thinking, better cope with projects and reference materials, and quite a few other areas that often felt mysterious to me during my GTD journey.

There is also some solid material about weekly reviews (which I knew about but certainly haven’t perfected).

All of this converges in the book with the goal of helping you become better at managing your life by becoming better at GTD.  Of course, a book can’t provision good habits and consistent practice.  That’s the tough part.  And that’s where my trouble lives, I realize.

If you’re committed to GTD, you’ll get a lot out of “Making It All Work.”  If you’re new to GTD start with the first GTD book, then pick this one up after you have the basics down.


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January 20, 2009

DIY with expert guidance

My wife and I are having some remodeling done to make our house more hospitable for her father, who can no longer deal with stairs.  We’ve had some excellent assistance from a contractor for “big stuff” like adding a shower on the ground floor. 

In addition, we’re taking the opportunity to perform some other maintenance and updates, but are doing those ourselves to try to save some money.  One of the projects was to repair or replace a pocket door in one of our rooms, and it wasn’t obvious to me just how to do the job.

In the process of researching the topic, I came across “Ron Hazelton’s HouseCalls” site.  This is an excellent resource for do-it-yourself home repair jobs.  I started with “How to Repair and Replace a Pocket Door,” but you can search the site and there are tons of relevant, practical tutorials from Ron.

Each one has very clear, step-by-step instructions (with pictures), tells you what tools you’ll need, and offers printable instructions.  Most of the topics even include videos you can watch online to see how things ought to be done.

This resource is a real time saver and confidence builder.  If you’ve got home repairs that you want to tackle on your own, check out Ron’s site.

What about you – any favorite DIY resources to share?

January 14, 2009

iPhone Productivity Apps

There is a great list of 20 iPhone productivity on the Web Design Schools site that should help you weed through the many choices you have on Apples App Store.jottiphone

As I’ve mentioned in the past, I used one of the 3G iPhones for a while and I think they are awesome devices – and part of the allure is the robust (and growing) set of choices for applications.  I used some of the apps mentioned in this article but many were new to me, and they may be new to you, as well.

Why am I not using the iPhone any more?

A friend of mine reminded me yesterday that I never wrote anything here about why I dropped my iPhone 3G and went to a Blackberry (I’m now using a Blackberry Bold, which I really like).

Here is the short reason:  Many of the business-oriented tasks I perform frequently were very difficult to achieve on the iPhone since it’s not tailored for business use.  Here are my top 3:

  • I couldn’t cut & paste.  I often send excerpts from articles, emails, etc. from my mobile device so this was very inconvenient.  This is very easy on my Blackberry.
  • I couldn’t invite others to appointments (i.e. initiate meeting requests).  Sure I could create an appointment, respond to calendar invites, and such on the iPhone but I could not invite others to meetings.  In contrast, on the Blackberry I can do all of this and I can click a button to find the next available time slot in which all of my invitees are available.
  • I couldn’t attach / forward contact information to others.  I often need to send virtual business card information (mine and others’) to people and this couldn’t be done on my iPhone.  This is a long-time function on Blackberry devices.

So that’s the short scoop on why I no longer use an iPhone.  I can still use many of the cool apps, by the way.  I upgraded my iPod Touch to the latest firmware which allows me to use any app in the App Store that isn’t exclusively for the iPhone.

January 05, 2009

New Year, New Focus

Happy new year, everyone!  After an enjoyable break the week and a half or so, I’m jumping into the new year which, for me, means lots of reflecting and planning for the future.

I’ve read a couple of awesome books in the past couple of weeks and will be posting reviews here in the next week.  Meanwhile, if you’re prone to setting goals at this time of year, here are a few randomly selected resources to get your juices flowing:

  1. If you’ve written your resolutions but are concerned about keeping them, you owe it to yourself to read the (always insightful) Gretchen Rubin’s post on the magic formula for keeping your New Year’s resolutions.
  2. If becoming more physically fit is on your list, you can get a free (and equipment-free) regimen that is just excellent at the “hundred pushups” site.
  3. In the only post I wrote during my absence, I have an idea for how to make two lists to increase your productive focus in 2009.  It’s over on Joyful Jubilant Learning.
  4. Finally, you’ve procrastinated this long (or are just prolonging the experience) there are some “best practices” for setting resolutions at Persistence Unlimited that may help.

Here’s to an awesome 2009!

December 22, 2008

Link sharing (December 22, 2008)

Here are some links of interest I’ve gathered in the past 24 hours, as shared on Twitter (you can follow me, if you like).

I’m just getting more active in sharing links via Twitter – what do you think?  Leave a comment with your feedback.

Twitter Updates

Stats and Vanity

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