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July 07, 2009

Oops!

oops_cover In spite of the title, reading this book was not a mistake:  “OOPS! 13 Management Practices That Waste Time & Money (and what to do instead),” by Aubrey C. Daniels is well worth your time.  With “Oops!” Daniels takes us through a well-articulated analysis of a bunch of management practices that are commonplace in today’s corporate world, including:

  • Performance Appraisals
  • “Stretch Goals”
  • Employee of the Month programs
  • Hourly vs. Salaried pay schemes (including a discussion of bonuses and annual raises)
  • Downsizing
  • And 8 more management practices

In each of the 13 chapters devoted to the flawed management practices, Daniels provides examples of how the practices are used, a discussion of what outcomes they are supposed to achieve, and a view on what undesirable effects they actually create in the organization.

A lot of the flaws Daniels points out may seem like common sense, but organizations often do something that seems counterproductive.  For example, I’m familiar with a lot of organizations that have a “forced ranking” process in which they try to lop off the bottom x% of performers (10%, 25%, 1/3, or some such target).  So, what do you do as a hiring manager?  Do you set out to hire some bad apples so you have someone to cut?  Or do you hire the best team you can, only to get rid of one of your strong performers just because they aren’t the “most A” player?  This can be especially challenging in smaller teams.

What should you do instead?

The great thing about this book it goes beyond analyzing the flaws in these practices, and suggests better ways to manage.  For example, he has some great suggestions for better ways to motivate people than the “forced ranking” approach. 

One of my favorite chapters, “Promoting People Nobody Likes,” includes an illuminating analysis of the differences in results achieved by “tough managers” like Bobby Knight, and “softer” managers like John Wooden.  Both of these guys are legendary basketball coaches – one (Knight) is legendary for being loud, abusive, and intimidating; while the other (Wooden) is legendary for being a calm, supportive, and inspiring coach.

In many organizations, the “tough managers” are promoted while the “softer” managers may be passed over because they are not aggressive enough to get ‘real’ results.  However, we all know tough managers who’ve left a trail of bodies and resignations in their wake – and we know that hiring and training new employees is costly and disruptive to the organization, not to mention the impact on morale.  So how much more effective can you be if your organization considers not just the results a manager achieves, but how they get those results?

Daniels provides some sage advice on this topic and all the others in this book.  By the way - if you’re downsizing, you should definitely check out Daniels’ ideas on how to deal with that (it’s Practice #12).

Common threads

There are common threads running through these topics:

  • Providing timely feedback (positive and negative)
  • Creating clarity around expectations, roles, and behaviors
  • Thinking about whether your “system” really promotes the outcomes you’re seeking
  • Creating a culture that makes it easy to do the right things, and hard to do the wrong things

In my opinion, if you follow Daniels’ advice, you’re on your way to higher organizational performance.  I also love the “Performance Matrix” he provides in the appendix as a tool to help focus on performance (and replace the traditional approach to performance appraisals).

In summary, I recommend this to anyone who wants to up their game on management, or who has influence on management practices in organizations of any size.  [I’ve even caught myself changing how I deliver praise and criticism to my kids since I’ve read this book.]

Bravo to Daniels for “Oops!” – and don’t make the mistake of not reading this one.

July 01, 2009

Hip & Sage – it’s a journey, not a destination

I just finished reading an awesome book: “Hip & Sage: Staying Smart, Cool, and Competitive in the Workplace,” by Lisa Haneberg.  As you may know from my prior posts (linked at the end of this review), I’m a huge fan of Lisa’s books and her Management Craft blog (which is 5 years old this month, by the way)."...if you need unlimited minutes on your cell phone more than you need unlimited texting, this book is for you."

This book is aimed at Baby Boomers & others from generations with more mileage on the tires than Gen-Xers and Millenials.  You can think of Hip & Sage as part “New Technologies 101” and part “how to find tech savvy tour guides,” and it’s designed to help you become conversant, proficient, and comfortable with social media and other new media technologies. 

But I think this book could be relevant to lots of folks.  Regardless of your age, if you feel like a poser talking with people about Twitter, Facebook, RSS, LinkedIn – or even blogs – then this book can help you.  In short, if you need unlimited minutes on your cell phone more than you need unlimited texting, this book is for you.

What does it mean to be Hip?

According to Lisa, Hipness is is about engagement an energy:

“Our ability to communicate, connect, and collaborate with younger generations.  In business, our hipness determines how effectively we work with, inspire, and influence younger workers.  Hip entrepreneurs are able to enroll, engage, and exicte younger customers and business partners.”

If you work with younger people, being Hip can be a game changer (and becoming Hip can be fun).  Lisa provides a set of techniques and philosophies to help you enlist the help of younger mentors in a way that will tap into their knowledge and excitement, and (I believe) make them want to help you get up to speed.

One of the fastest paths to Hipness is to practice genuine curiosity about the things hip people care about, and ask someone who’s already hip to feed your thirst for learning.

If you can find a social media-savvy “workout buddy” that will help, too (@MattHixson is one of mine, for example)

What does it mean to be Sage?

Hip_Sage_Cover In contrast, Sageness is about sharing hard-won lessons:

“Our natural strengths and characteristics, goals and priorities, and experiences – manifested as skills, drive, judgment, and knowledge – that have been honed, carved, seasoned, and polished through the years.  Our sageness is unique; it may or may not be visible to others or in use contributing to the world.”

Lisa’s section on “Cultivating Our Sageness” is all about tapping into your experiences, but not just so you can be the guru on the mountain that others seek out.  Her guidance is to actively inject your sageness into the business so that the business can benefit from your experience.

Her advice on goal setting and becoming more self-aware can dramatically improve your effectiveness – you should check it out, for sure.

Putting it all together

The magic all happens in the third section of the book, where Lisa discusses how to become both Hip and Sage, including a discussion of how to challenge your beliefs and leverage new knowledge & skills to achieve non-linear success.

The third section also includes some worksheets to help you achieve greater clarity and document your thinking in a useful way.

The bottom line

This book is so rich with useful information I can’t begin to do it justice in this short review, but the bottom line is this:  pick up a copy of Hip & Sage.  On their own, the two chapters on “Job Seeking and Hiring for the Hip & Sage,” and “A Primer on the Generations” are worth the price of the book, particularly if you’re on the wrong side of this economy.

Lisa provides other resources, as well, including the awesome Hip & Sage blog and a voluminous list of resources at the end of the book.


Related items:

June 25, 2009

Need a GPS for your mind map?

A few months ago, I started working with Adam Sicinski’s amazing mind map diagram called the “MasterMind Matrix.”  I’d like to tell you a little about it, since I think it is a very interesting and useful self-coaching tool.

At first glance, I felt that Adam’s work was impressive – this is one of the largest and most comprehensive mindmaps I have ever seen.  You see, Adam is a Life Coach, but is also a guru/student of self development.  He set out to find a way to allow himself and others to answer questions like:Mapgrab1

How do my emotions interact with my beliefs, values and other building blocks of my personality?
What influence do other people have over the development of my personality?
How does my Brain interpret what I do? And how does it consequently influence my future decisions & actions?
How do each one of my choices and decisions influence all other aspects of my personality and life?
How do I know if I am on track moving towards fulfillment, or off-track moving towards disappointment?

The result is a terrific tool that helps you drill down on various challenges and strengths so you can improve your performance and break through bottlenecks by better understanding how your strengths, blind spots, and emotional tendencies interact.  It’s tough to describe without experiencing it yourself, but I found the process to be very intriguing and invigorating.

mapgrab2

You can get a PDF version of the file (that’s what I’m using), or you can order a wall poster.  I am thinking about going for the wall poster, since I can’t interact with the PDF as easily on the screen (though I’m glad I have the PDF for use on the road).

If you want a taste of what this tool is like, you can download the accompanying MasterMind Matrix mind map for free.  This is kind of like an index that can guide you to the right places on the bigger map.

I recommend you read Adam’s “Journey through the MasterMind Matrix” for his perpective on this tool.

You can find out even more about the matrix at the IQMatrix site, or get your own copy at the IQMatrix Shop.


June 16, 2009

The power of not positive thinking?

I was just reading Kare Anderson’s thought-provoking post on daily affirmations, where she discusses some research that indicates that positive affirmations aren’t as powerful as we’ve been led to believe.thedark

We’ve all heard the “positive self talk” pitch before – repeat the affirmations, become more like them.  (“…I’m good enough, and smart enough.  And doggone it, people like me.”)

Turns out, the conventional wisdom around affirmations may not be entirely accurate (read Kare’s post for more). 

I thought about that one for a while.  Why don’t these affirmations work that well?  What works better?  I’m no expert but I do have some thoughts on this.

  • Maybe the affirmations can create too much dissonance inside us.  In other words, even though we say the right things, perhaps some part of us (and even deeper inner voice) remains skeptical.  Could be.
  • Maybe some affirmations work better because the don’t define us, they merely inspire us.  For example, maybe we’re more apt to believe an “I can do this.” kind of affirmation before we believe an “I’m a good person.” affirmation.  There is a subtle difference – one encourages us to succeed, while the other places more of a subjective label on us.

Perhaps this is why setting bold goals works for so many of us:  we are more likely to be inspired and motivated to do something than we are to be something.

What do you think?  How well do affirmations work for you, and what works best in getting you through challenges and tough times?

 

June 15, 2009

Defining your job

Typing The last week has been busy and very inspiring.  I spent 4 days at a "boot camp" kind of training, in which I had the opportunity to do some formal & informal benchmarking with other organizations on a variety of topics.

I'd like to share one particular aspect with you, which I gleaned from a company that has really "nailed it" in terms of how to make your job your own, and enable you to market your value to your organization.

In this organization, there are 7 core principles they use as guideposts:

  1. Don't allow for any ambiguity.
  2. Distill your work down to simple objectives.
  3. Manage your time against those objectives.
  4. Know precisely what success looks like.
  5. Understand manager and peer expectations.
  6. Systematically review how you are doing.
  7. Publish your progress.

I think these are right on the money, and worthy of taking to heart. 

What do you think?  Anything to add to the list?

May 25, 2009

Typecasting isn’t always bad

success_sign I’ve been talking with my teenage son about career options after high school, which can be a bit daunting (for both of us).  As fate would have it, I found out about a good resource at just the right time – and I think it is a useful resource for anyone looking for a new career path, as well as those who are on a path but want to see if they are really a good fit for what they’re doing.

The resource begins with a quiz to help you figure out what careers are the best fit with your natural thinking style.  The quiz is easy and at the end you get a list of several career areas that are a good match for your personality type, along with suggested study areas.

The classification scheme is based on the Myers-Briggs Type Indicator (MBTI) assessment and, though this quiz is a lightweight assessment, I think it is pretty accurate.  How do I know?  I also took the quiz and found that it was right on target – and I’ve taken the MBTI assessment several times in the past – with fairly consistent results each time (in case your wondering, I fluctuate between INTJ and INTP – I’m pretty much on the line between J & P).

The initial assessment provides you with a high-level summary and a few career suggestions, and you can get a more detailed report for $14.95.  I got the full report for INTP (the one that seemed closest in this particular quiz) and it was not only spot-on, it was full of information to help me better understand how to play to my strengths at work.

My son is an INTJ, and we have that full report, as well.  He’s still not sure what he wants to do, but this report has been helpful so far.

More good info

The Personality Type site is the brainchild of Paul D. Tieger, who is apparently an expert in personality type.  He has a good reading list in the site’s Articles & Resources section, and he’s also one of the authors of “Do What Your Are,” which seems like a good read.

Curious?  You can check out the high level assessment for free at Personality Type.

May 18, 2009

C2R: Complaint to Request

girl_thinking Continuing the spirit of my post about discussion tools, I want to share a technique we’re trying out at work.  It’s called “Complaint to Request,” or C2R, for short.  It’s an easy approach and it is working well so far.  Here is the gist of this technique:

  • When you hear a complaint turn it around by saying something like, “I understand.  How can we turn that complaint into a request?”

This kind of question accomplishes a couple of things.  It acknowledges the issue and – more importantly – it shifts the conversation into “solution mode” and helps engage the complainer in thinking about how things could be better. 

We discussed the technique during a managers’ meeting and I must admit I thought this was a “looks good on paper” kind of concept, and didn’t think it would really work.  Nonetheless, I decided to try it out to see what happened. 

That night at dinner, I had the perfect opportunity to give it a try with one of my daughters:

Daughter: “Dad, you gave me an orange today in my lunch and that made me mad.  It was messy and I got orange gunk under my fingernails.”
Me: “I understand.  Now – how can we turn that complaint into a request?”
Daughter: (without missing a beat) “When you make my lunch, can you either cut up the oranges or give me another kind of fruit, like an apple?  And please put a napkin in the lunch bag.”
Me: “OK, I’ll do that.  Thank you for letting me know.”

I was fascinated by how well it worked, and how easy it was.  I didn’t tell my daughter I was “trying some new Jedi mind trick” or anything like that – I just tried the technique.  Since then, I’ve tried it a number of times at home and at work, and it generally gets good results.

The other thing this has done for me:  When I catch myself complaining about something, I try to think of a way to turn my complaint into a request.

If you try this out, let me know if it works for you.

May 15, 2009

[Review] Who’s Got Your Back

gotyourback Keith Ferrazzi’s latest book, “Who’s Got Your Back,” is about developing an inner circle of advisors who will never let you fail. This book is both inspiring and actionable – a very strong combination. 

Superheroes and Mere Mortals

I found this book to be a very reasonable and achievable approach – in other words, something I believe I can actually do.  Why do I mention this?  Well, when I read Keith’s first book “Never Eat Alone,” I was inspired but very intimidated – “Never Eat Alone” felt very compelling, but I believed Keith must be some kind of Superhero to be able to do all of the things he described in any sustained way.

In “Who’s Got Your Back,” Keith shares some of his challenges and helps us see that he is Mere Mortal after all.  In fact, he talks about how some of the relationship skillz he mentions in “Never Eat Alone” were missing inside his company.  [I can relate – I do a much better with communication, organization, and relationship management at work than I do at home.]

He then goes on to share how he has found 3 key people in his life that provide him with unvarnished feedback, encouragement, and input on life strategies.  These are the 3 people who will not let him fail – the 3 people who have “got his back.”

Five key learnings

I got a pre-release copy of this book and got an email from Keith asking me to summarize my five most compelling ideas, anecdotes or lessons that stuck with me.  I thought that was a good approach for this review, so here are mine:

  1. Generosity, Vulnerability, Candor, and Accountability are the currency required to bring people into your inner circle.  You have to invest in relationships with others, and trust comes from investing these four things.
  2. “Each of us is responsible for creating the safe place around us.”  When I read this line, I had a flashback to my post from a few years ago about taking responsibility for your own well-being.  In the context of this book, that means we are each responsible for creating the environment / demeanor that invites others in.  Sometimes, that may also mean explicitly inviting them in.
  3. “Give and Let Give.”  It’s great to be a mentor or give of your talents to others – it can be quite another thing to be able to accept the gifts and talents others share with you.  If you feel you aren’t worthy of others’ attention or “investment” it can be difficult to ask for help or accept it when it’s given.  You are worthy, and “they” are helping you because they want to – accept the help graciously.
  4. You can’t rush trust.  Throughout the book, Keith talks about having conversations over “long, slow dinners.”  Relationships take time and if you rush things or try to do too much at once, you probably won’t enjoy them as much.  Trust takes time to build – they don’t sell trust in the drive-through lane. 
  5. If you and your mentor aren’t being candid, something is wrong.  This works two ways:  1) they need to know how you (really) feel and what’s important to you, even if it’s hard to talk about; 2) they need to be able to tell you the straight scoop, even if it’s not something you want to hear.  If you have the right mentor, and you’ve created the safe place around that relationship, you can make this work – if it doesn’t feel safe, review 1-4, above, and see if you can figure out what’s missing.  Still not feeling it?  Have no fear, the book will help you get there.

Step by step, you’ll get there

This book does a great job of providing specific steps to help you through the process of building your inner circle.  I’m still working through it, but the steps are clear and concrete so I think you’ll be able to apply them on your own.  Keith also includes a lot of examples from his own life and these stories help you get a feel for what’s required of you at each step.

You’ll find a bunch of other inspiring stories, too – like the one about two real estate pros that had complementary strengths who worked together and were more successful than either could be alone.  Powerful stuff.

Who’s Got Your Back” touts itself as a program “…to build deep, trusting relationships that create success – and won’t let you fail.”  I think it delivers.

May 08, 2009

Two good discussion tools

Discussion.jpg A couple of years ago, one of my mentors taught me a couple of good “tools” to faciliate good discussion.  Today, I was telling someone about them and I thought they were worth sharing.  I have used these on countless occasions and they have served me well.  Give them a try and let me know what you think.

The Magic Wand question

This question is simple, yet powerful: 

“If you could wave a magic wand, what would I be doing for you?” or

“If you could wave a magic wand, what would I be doing differently?”

The nature of this question makes it ideal for uncovering requirements, unlocking expectations, and determining someone’s ideal situation.  I think the notion of a magic wand gets people to think a bit more boldly, since they don’t necessarily have to think about practical constraints.

“An argument could be made…”

When you’re dealing with a touchy subject it can sometimes be difficult to have an objective discussion.  Rather than saying things like, “I think you should…” or “Here’s what I would do…” try reframing the statement by beginning with:  “An argument could be made…”

This subtle shift can make the question feel less personal, and you are more likely to have an objective discussion about the topic.  For example:  compare the following statements:

“An argument could be made to scrap this project completely – what are the implications of that?”
versus
“I think we should kill the project.”

Which approach is more likely to drive a productive discussion?

May 04, 2009

[Updated] Quick clicks for Monday

mouseclick Last night I was getting caught up on my online reading and finally got a chance to spend time on some of the sites on my “to read” list.  Here are a couple you should click on:

Have a great and productive week!

May 02, 2009

Resurfacing after a deep dive

Sub_resurfaceI’ve been fairly quiet for the past couple of weeks, but that’s due to a couple of contributing factors:  connectivity (or lack thereof), and jam-packed scheduling at 3, back-to-back software industry conferences (self-inflicted, for the most part). 

Now, as I come up for air, I have a lot of pent up stuff to write about.  Let’s start with some quick updates:

  • A few weeks ago, I mentioned that I was starting one of my periodic time audits (yes, I finally got it done after my epic fail).  Here are my key takeaways:
    • I was successful in carving out and sticking to one of my goals:  engaging in regular physical exercise.  For the past 5 consecutive weeks, I have kept to a 6-day per week exercise schedule (3 alternating days of weights, interspersed with 3 days of cardio, followed by 1 day of rest).  I even managed to keep to this during 3 weeks of travel.  This is a first for me, but something I intend
    • I spent too much time working on things that were not directly related to my top priorities. What’s my diagnosis of the problem?
      • I wasn’t consistent in writing down my top priorities and “must do” items at the beginning of the week.
      • I said “yes” to too many “urgent but not important” tasks (i.e. someone else’s priorities)
  • I read a great article by my friend Mike Kanazawa (author of “BIg Ideas to Big Results”).  The article is called “80% Of Companies Are Thinking More Strategically In The Downturn,” and it looks at some data on how companies are reacting to the economy’s chaos.  One of the key observations is one I really agree with: you need to take care of your existing customers and keep them happy.  I don’t know about you, but I find it much easier to stick by the suppliers that have done right by me no matter what, but during lean times I will not only support them – I’ll go out of my way to give them my business so they do OK.  And I’ll readily drop the vendors that have been lame to me.  There’s more to it in Mike’s article – go check it out.
  • I’ve been pleasantly surprised by the positive power of “TripIt” (which I wrote about a while ago).  As my travel has picked up, I’ve been reconnecting with quite a few people I haven’t seen in ages.  I was skeptical about how much I’d like TripIt but was intrigued enough to sign up anyway.  I’m glad I did.

I’ve got a few drafts going that I’ll be finishing up and posting soon – including a review of a forthcoming Keith Ferrazzi book that I have a pre-release copy of.  I think you’ll like it.

Thanks for hanging in there during my time under water.

April 04, 2009

Epic Fail: My Time Audit

Well, last weekend I told you I'd be doing a time audit during the past week. I had my forms printed and everything. I did a couple of entries on Monday morning and that's about it.

While I didn't learn much about the specifics of how I spent my time, I did find that I somehow got a lot of the items on my list done this week, so I must have done something right.

What next? Back on the horse next week. "There is no try - only do or do not," as Yoda says. This week I will either do, or do not. I'll let you know how it turns out.

March 27, 2009

Time for another audit

Well, it's that time again - I'm going to do another "time audit" starting next week. As I've written in the past, I get a lot of value from periodically analyzing how I spend my time. Time audits help you better adjust your prioritization, balance, and productivity and I'm feeling like I'm due for one.

Tools for tracking

As usual, I have been looking for tools to make this easier and I've found one that I think is going to be really effective: it's from David Seah's "Printable CEO" toolset, and he calls it the "Emergent Time Tracker."

At David's site, you can find several formats of this form that you can download for free, along with instruction on how to use the tracker and interpret / analyze your results. There is even an annotated example to get you going quickly (thumbnail at right), and a beta version of an online time tracking tool.

Bren told me about another web-based tracking tool called "SlimTimer" that looks interesting.

Give it time

If you're going to do a time audit of your own, I recommend doing it for two weeks. Not only does this give you plenty of data to work with, I also find that my 2nd week is more complete because I'm more diligent about logging my activities as the habit starts to settle in.

Taking another cue from David Seah, I've also just ordered a Kitchenaid timer. I think it'll help me be more conscious of how I use my time and help me with time boxing.

March 20, 2009

Putting the work in Teamwork

Recently, I've been involved in some discussions about team dynamics in corporate environments. Specifically, discussions about how teams hold each other accountable, remain focused on the "bigger we," and improve the team's ability to work together.

In my career, I've been part of lots of teams - ranging from the criminally dysfunctional to the high-performing. One of the things I've noticed is that the better the team, the better they want to be - and the more they focus on improving team function.

One of the teams I'm on now is working improving team dynamics, and we're preparing for our first meeting soon. This has sent me back to my bookshelf to review my "top 5" books that have made their mark on me in this area.

I'd like to share my short list with you, and invite you to share any gems of your own with me in the comments.

  • The Five Dysfunctions of a Team: A Leadership Fable
    • This is an easy read with some hard advice. It describes a team engaged in some destructive, disloyal, and counterproductive habits - many of which sound exactly like some of the screwed up teams I've been on. Through the fable in this book, you learn how to do things the right way (or at least in a much better way) with a strong focus on holding each other accountable. Every team can learn from this book.
    • My top takeaway: Focus on results and insist on mutual accountability through constructive conflict.
  • The Offsite: A Leadership Challenge Fable
    • I've reviewed The Offsite here before. This one (another fable) focuses on team dynamics but on provides some tools to figure out whether you have a process problem or a leadership (or leader) problem.
    • My top takeaway: Create a unifying purpose and don't let ineffective leaders destroy the team.
  • Managing with Aloha
    • This book isn't just about teamwork, but teamwork runs through it. Concepts like "The Daily Five Minutes" are written from the perspective of a manager connecting with their team, but I find this concept - and many others in this book - can be applied to increasing the effectiveness of your relationships with peers / team members. This is another book I've reviewed here.
    • My top takeaway: Effective teams require people to feel respected and valued, even when things aren't going well.
  • Silos, Politics, and Turf Wars
    • Well, Patrick Lencioni gets to be on my short list twice (he also wrote the "Five Dysfunctions..." book above). You've probably seen the dynamic in teams where it's always "their" fault, and the easiest way to get ahead is to make the other people in the room look bad (and you usually do that behind their back). This book helps you deal with these bad behaviors and get them out of your team - they have no place in an effective team.
    • My top takeaway: Work toward "the bigger we" and stop the in-fighting. Your business should be focused on collective success in the market, not individual success inside the company walls.
  • Why Smart Executives Fail
    • OK, OK. So this isn't a book about teams, but it is a book about leadership and leadership debacles. It's useful, however, for anyone in a leadership position to better recognize their contribution to dysfunction. Remember what you've brought to the party. There is a spot-on summary in this post at Aussie Rules.
    • My top takeaway: If your team is dysfunctional, you are probably part of the problem.

I've read lots of other good books, but found these to by my preferred "must re-visit" list around the topic of team effectiveness.

What books are on your short list?

Loves me some books

The annual "A Love Affair With Books" (ALAWB) is going on this month at Joyful Jubilant Learning. If you're a reader and haven't visited ALAWB yet: what are you waiting for?

Each book is discussed by a different blogger, so you get a ton of different perspectives. Mine went live this week - check out my discussion of "The Red Rubber Ball at Work."

By the way - this year is different than last year. In the past, the books have been mostly business / nonfiction books but a few fictional works have found their way into the mix this year.

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