Genuine Curiosity

Author Dwayne Melancon is always on the lookout for new things to learn. An ecclectic collection of postings on personal productivity, travel, good books, gadgets, leadership & management, and many other things.

 

Getting Things Blogged

Thanks to my dear friend Rosa, I have been reading a great post from Web Worker Daily on "Getting Things Done (GTD) for Bloggers."

As the name implies, this article is an adaptation of David Allen's Getting Things Done, geared toward bloggers. I think it does a fantastic job of mapping GTD activities to the tasks of blogging. I'm tempted (but maybe not that tempted...) to produce such a mapping for my "day job," too.

Innate or acquired productivity?

As I reflected on this, I was wondering: how much of productivity is learned, and how much is wiring? I have three children, and they each approach organization and planning in very different ways. My youngest is a natural listmaker and planner. For example, this past weekend, she had a sleepover at a friend's house. The Sunday before, she had her bag packed and had created a little sign that she put on top of her bag, reminding her to put her toothbrush, toothpaste, and her favorite stuffed animal in the bag before going to her friend's house.

She's only 7 but she is by far the most "together" member of the house - and this is all stuff she picked up on her own.

So, what do you think? I consider myself to be productive, but not naturally so. I've learned some tricks and techniques to help with organization, but I must work at it to stay with the program - what have you observed in your own life?

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Daily Watch Lists

For those of us immersed or enmeshed in the David Allen "Getting Things Done" (GTD) methodology, lists take on a big part of our daily lives. In a sane day, I go to my lists, consider my options, and pick the "next action" I want to work on based on available time, energy level, and my context. This method can alleviate lots of stress because it makes it easy to live a dynamic life while capturing everything you'd like to do (just add it to the list if you don't want to do it now).

However, many days (and lately, most days), life comes at me pretty fast. On these days, my lists actually increase my stress because there are too many things to choose from. About a year ago, I had to modify my approach to GTD to help me cope with this phenomenon.

My coping mechanism

I have adopted an approach that I call my "Daily Watch List," and I create a list of the things I really must get done today -- no matter what. At the beginning of the day (when things are quieter), I scan my various GTD context lists and identify the top few items (sometimes only 2 or 3, sometimes as many as 6 or 7) that will cause me pain if they don't get done today. I then write them on an index card that I put in my shirt pocket.

I find this approach very focusing because it gives me a shorter list of tasks to focus on within a given day. It's sort of like ordering in a restaurant - I find it easier to decide what I want to eat if the menu is shorter.

Benefits

This approach has several benefits:

  • Portability. My lists all "live" in Outlook so when I'm away from my computer I can still keep my "must do" items in front of me at all times. Sure, my tasks synch to my Blackberry but I don't find its interface easy enough to use when things are moving quickly.
  • Simplicity. What could be easier than an index card as a low-tech method for tracking your hot items?
  • Focus. I've long believed that sometimes you must limit your options to increase your opportunities. I find that this method filters out lots of merely "fun and interesting" tasks and decreases the likelihood that I will go down a rat-hole working on something that doesn't directly contribute to my highest objectives of the day.
  • Flexibility. This method blends perfectly with the GTD method. If you find yourself in a context where you aren't able to do any of the things on your Daily Watch List, simply go back to your "big lists" and find the most valuable next action from the most appropriate context list.

Proven effectiveness

As I said, I've been doing this for about a year and am sticking with it. I was commenting to my office-mate the other day that I felt validated because I'd heard about someone else using a similar approach, discussed on a recent interview I received through David Allen's "Connect" subscription. The person on the Connect interview called his approach the "Daily Radar" but the implementation sounded very similar.

As I described it, it turns out that my office mate hadn't noticed I was using this approach (I guess I'm a poor evangelist), but he liked it the minute he heard it and has since adopted it as part of his toolkit. He now says he 'doesn't know how he ever got along without it.'

Give it a try - and let me know how it works for you.

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Incremental Advantage

A few weeks ago, I received a copy of "The Power of Incremental Advantage" from its author, David Wanetick. This is a fascinating book, and its premise is summed up by the title: "How Incremental Improvements Produce Dramatically Disproportionate Results."

In essence, this book is about consistently seeking small advantages to enable you to achieve greater success. It reminds me of a quote I heard a long time ago, "The more I practice, the luckier I get." This book is partially about being prepared to seize the moment when opportunity presents you with an advantage, and partially about taking actions to create more situations in which you benefit from an incremental advantage.

Object lessons

The first section of the book is filled with some thought-provoking stories, through which Wanetick gives examples and object lessons of when a slight advantage has made a significant difference in various events. There are examples from entertainment, retail, finance, world politics, and myriad other sectors -- each providing great illustrations of the power of incremental advantage.

The second section analyzes the common traits of the world's most successful people. Some of these will sound familiar (know your strengths and actively develop them, concentrate on placing yourself in contexts that favor success, etc.) but Wanetick does an excellent job of adding some meaningful color to these ideas, again through some engaging stories. There are some excellent nuggets of advice here in a bunch of topic areas, including personal productivity, planning, preparation, financial strategies, and negotiation.

Create your own advantage

In the last section of the book, we get down to brass tacks. In this section, Wanetick offers a great collection of advice, tips, tricks, and philosophies to help you create your own incremental advantages in your life.

These range from where to sit in a meeting, how to manage others, how to "network" more effectively, how to be more productive, how to deal with stress, how to use your gestures and posture as an advantage, and a broad assortment of other topics. This is awesome stuff, (again) illustrated with memorable stories.

A few of the many stories I loved:
  • How Microsoft was created by an innocuous contract clause
  • How Bill Clinton managed to get his picture taken shaking hands with President Kennedy.
  • The analysis of how JFK's superior choice of clothing helped him trounce Nixon in a Presidential debate.
  • Wanetick's advice on staying out of the "Networking Quagmire."
  • Secrets of productivity as demonstrated by UPS.
  • Traits of Lucky People.
  • ...and more (way more!)

Advice from the author

I was intrigued by this book, as well as the long (and fantastic) list of reading recommendations at the end of Wanetick's book, and I wanted to dig in a bit more. I was lucky enough to have the opportunity to talk with Wanetick for a few minutes the other day, and asked him for some key take-aways from his book. Here is a paraphrased recap of some of the things he told me:

"I want people to understand the power of small things -- the power in the little decisions we make every day. By learning from the stories in my book, and trying to implement some of the advice in this book, people will begin to create advantages for themselves and see better results in their lives."

"Through subtle actions as simple as where you sit in a meeting, you can significantly influence outcomes. Understanding the power in these actions and becoming more conscious of their cause & effect enables you to achieve your results more quickly and with less effort, no matter what results you are seeking."

Summary

I really liked this book, and I suspect you will, too. You can find this and more resources at the book's site.

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A few for Friday

After a crazy week, I have a few assorted tidbits to share with you:

The new edition of Beyond Bullet Points just plain rocks.

Last week, I posted an item about Cliff Atkinson's book, Beyond Bullet Points, over on Joyful Jubilant Learning - this is a book that totally changed how I do presentations, and I have long recommended it to others.

Shortly after posting the item, I got a note from Cliff telling me that there was a new an improved edition of the book. I updated the links in all my posts about the book and ordered a copy of the new one for myself. It showed up earlier this week and I started reading it.

Let me tell you - Cliff has raised his own bar on this one. There is more analysis of what's effective and ineffective in presentations, more about why his techniques work, much more prescriptive guidance on creating presentations, and -- very handy -- a CD with tools and examples.

Free ebook on stopping procrastination

The folks at "Fruitful Time" are offering a free ebook called "Stop Procrastination Now," along with a bundled evaluation copy of their Fruitful Time software. Fruitful time is a personal task management system that was recently released.

I played around with their software and it is pretty good - I don't use it because of my unnatural dependence on Outlook, and it doesn't currently integrate with Outlook. However, if you don't have that requirement, their product could be a good fit for you.

And, in any case, the ebook is worth the read.

SameCell is ready for prime time

Some time back, I wrote about a product called "SameCell" that runs on your cell phone or PDA and alerts you when you are near someone else in your SameCell "friends list." I've been using it since then, and I like it. There are quite a few folks on my list that travel a lot, and we have discovered we were in the same airport a few times and gotten together for a drink during a layover.

They are now out of Beta test mode and in full production, with more phone platforms being supported (including Blackberry, the iPhone and iPod Touch), and some cool integrations with FaceBook. Oh - and it's still free.


Related items

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Bless this mess?

In its contest (going on through February 25) the company "MyFax" wants to know: How messy is your office?

If it's messy enough, you could walk away with $10,000.

To enter, all you have to do is take a photo or video of the glorious mess that is your workspace and upload it to their contest site by noon EST on February 25, 2008. A hand-picked team of organizationally-challenged experts will select the finalists, and then open it up to the public to select the winner from among the finalists. Results will be announced Monday, March 5, 2008.

The top prize is $10,000, so this could be your chance to make some serious bucks here. MyFax will also be awarding additional prizes totaling $5,000 to the other finalists.

After you've submitted your picture or video and want to get things organized, Ariane Benefit's got a guide to help you - I reviewed it a few weeks ago - you can check out the review ("Whip your office into shape") here, as well as find out how to order your copy.

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