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Genuine Curiosity

Author Dwayne Melancon is always on the lookout for new things to learn. An ecclectic collection of postings on personal productivity, travel, good books, gadgets, leadership & management, and many other things.

 

Don't let the judges scare you...

January has been a particularly time-hungry beast, of late, so I haven't had as many cycles as I'd have liked to post things here. But - here is something you should check out - it's a very cool idea-sharing project run by Lisa Haneberg of Management Craft.

Bren, Skip, and I are judges but don't let that scare you. We're practically neutral (though we're all fascinated by any cool gadgetry) and we love to promote great ideas.

So bring out your best - and share.

And I'll get some of my half-written posts out here real soon now, you'll see.

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GTD 2006.17: Unplanned Work is an oxymoron

In my day job I do a lot of work with IT organizations on best practices -- aka 'best known methods' -- and IT process improvement. I spend a lot of time working with various research bodies (such as Carnegie Mellon's Software Engineering Institute, the IT Process Institute, along with other industry bodies). Our goal is to determine and evangelize repeatable ways to improve IT efficiency and effectiveness.

For a while, my fellow researchers and I have been talking about "unplanned work" as the silent killer of IT efficiency. Unplanned work is also known as "firefighting," and it usually means you're being totally reactive to what happens to you and your organization.

In a conversation with a colleague of mine a few hours ago, he told me that unplanned work was eating him alive this week. I joked that there are actually two types of unplanned work:

Type 1: This is our traditional definition of reactive firefighting in which you have to deal with urgent stuff didn't expect.

Type 2: This is work that you've consciously added to your list, but you just don't have a plan.

I asked him how much of his unplanned work was self-inflicted -- type #2.

Over the past couple of hours, my mind has drifted back to that discussion and I realized it wasn't just a joke, and it applies to our own personal productivity. When I look at days in my life that have seemed chaotic and unproductive, or taken on a life of their own, I realize that one of these two kinds of unplanned work are often at the heart of my frustration.

And my fondness for procrastination just amplifies both of these. Procrastination is particularly "effective" on Type 2, because those are the situations in which I probably don't know what the next action really is.

After pondering (wallowing?) a bit more, I realized that David Allen's Getting Things Done (GTD) is effective because it tries to deal with both of these issues head-on. After all, the proper use of GTD combats firefighting by helping you systematically deal with (or renegotiate) the things that "show up" in your day. GTD also combats Type 2 by providing you with a system to ensure that you don't have a bunch of ambiguous, unplanned projects or next inactions sitting there on your action lists.

What about you? Do you find yourself dealing with lots of unplanned work these days? Might be time for a refresher on the basics of Getting Things Done.

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[Updated] Bring your jumper cables for the jump start of your life

Jumpercables Last year, I read Rosa Say’s book, “Managing with Aloha” (MWA) and, as I wrote in my review (”Not what, or how - but why?”) it is a truly special book. At the time, I found it challenging to write about Rosa’s book because it was so easy to feel strongly about it but so hard to explain in a way that does it justice. I always just summarize it down to “You’ve gotta read it, and you’ve gotta learn what it means to you.”

You may recall that I recently wrote about Rosa’s book as one of my favorite books from 2005. All of my favorite books have one thing in common - they not only touched something in me when I read them; they all ended up being books that have become ongoing influences in my life since I’ve read them. I keep revisiting, re-reading, and reflecting on them and continue to find new ways to apply the wisdom they hold.

So, it was with great pleasure that I learned of a cool project Rosa is starting to help people create a personal connection with her book. Whether you’ve read MWA or not, there’s another thing “you’ve gotta do” — check out Rosa’s new Jumpstart Program for Managing with Aloha. See what Aloha is all about.

Update:  You should also check out Rosa’s post over at Lifehack.org, on the 10 Beliefs of Great Managers.

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Beyond Code reviewed

Rajesh Setty's "Beyond Code: Learn to distinguish yourself in 9 simple steps" is one of those "luck" books I found when I wasn't looking for it. Through this excellent book, I learned a lot about the author. Rajesh Setty began writing when he was a child, and wrote his first novel before he was 10 years old in India (he got it published a few years later, which is a story in itself). Rajesh continued writing, and had six books published by the time he was 16 years old. He moved on to become a consultant, and worked on projects with companies all over the world. He became a huge value to his clients by treating their companies as if he were a permanent employee, and focusing on creating value.

All of this is interesting, of course, but "Beyond Code" isn't really about Rajesh's fascinating life -- it's about creating your own fascinating life. Many of the concepts are similar to other self-improvement books you'll read, with the tried and true guidance to write your goals down, be specific, and refuse to be constrained by others' ideas of your limits. However, this book isn't just a creative re-factoring of these concepts.

As I flipped through the book (skimming the foreword by Tom Peters), the first thing that caught my eye was that it starts with an "ROI Calculator" so you can figure out whether the book is worth your time - very cool! The next thing I noticed was the effective use of mind maps to convey ideas in the books - everything from "A mindmap of how to get the most from Beyond Code", to an illustration of the way to establish Key Performance Indicators (KPI's) so you can create a meaningful "scorecard" to track your progress toward your goals.

The overall theme of the book is "Distinguish Yourself!" which seems to be Setty's mantra, based on both this book and his blog

The "L Words" - Defining your game

The real work of Beyond Code begins with a discussion of "The Inner Game," which is about winning in the aspects of your life over which you have direct control or influence. The chapters (all starting with "L") cover specific aspects of your inner game, and offer tips on how to use each aspect to your advantage:

  • Learn
  • Laugh
  • Look
  • Leave a Lasting Impression
  • Love

Next, Beyond Code moves to "The Outer Game" which is all about your interactions with others. Here, we find four more "L's":

  • Leverage
  • Likeability
  • Listen
  • Lead

For each of the "L Word" topics, Setty provides pointers, examples, and techniques to improve that particular aspect of your abilities so you can move of the curve and better distinguish yourself in everything you do.

Learn by teaching

Back in May, I wrote about how much I learned when I had to teach an unfamiliar topic to some Boy Scouts. This book applies that concept throughout the book, by providing the reader with "assignments" as new topics are introduced. Each of these includes an assignment to teach the new concept you've learned to someone else, and many are coupled with a worksheet and/or thought-provoking exercises to help you personalize what you've learned.

I found that Setty's mind maps were a huge help in this teaching process -- the mindmaps alone convinced two of my friends to get this book.

Bringing it all together

What I liked about this book was how all of the aspects came together in a tidy package - you set goals, establish personal indicators and "baseline" metrics (so you know if you're improving or not), learn new concepts, reinforce those concepts by teaching, and create your own personal growth strategy.

The book is a fast read, but I think you'll find that it has the "legs" to help you reach Setty's objective and "distinguish yourself." It achieves this by promoting reflection, decisions, and actions that will help you develop lasting, useful habits.

In summary, I loved this book. If you're still in the mood for New Year's Resolutions, this might be a great book to help make them stick. Even if you're not, this one's a must read.

For a taste of what Rajesh Setty is all about, check out his "25 Ways to Distinguish Yourself" manifesto on ChangeThis! His blog is also a slice of his philosophy and distinguishing style.

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Ho‘omau: Cause the good to last

I just finished reading "Mastery: The Keys to Success and Long-Term Fulfillment" by George Leonard, as recommended by Bren. This one now goes on my "permanent record" of books to recommend to others (in fact, I bought another copy on the way home last night and gave it to a friend of mine today to help him on his personal quest).

True Masters learn to savor the plateaus because they understand that they are building character and feeding dormant skills that will blossom later.The essence of this book: On the road to Mastery, there are many plateaus where you may become frustrated because you aren't getting any better. True Masters learn to savor the plateaus because they understand that they are building character and feeding dormant skills that will blossom later.

At some point, all the practice pays off and you achieve the next level on your journey toward Mastery. Of course, then next day the Master goes back to practice and begins crossing the next plateau. That's the other thing the Master understands - the journey never ends.

Masters embrace the plateaus, while normal people get sick and tired of practicing without visible results, and often abandon their pursuit.

The other thing that non-Masters often do is choose to accept the status quo and stop improving. Why? Because you typically have to get worse before you can become better. One example Leonard gives is golf:

"If you approached most golfers who consistently score in the 90's, and told them you could help them score in the 80's, they'd be interested. However, if you told the same golfers that the steps they'd need to take would cause their score to go over 100 for the next 12-18 months, most would choose to stay where they were. The Masters would take you up on the offer."

Don't feel like a master? Don't worry - nobody is a master of all things, but most of us have the power to become masters in at least one area of life. For example, you may be a novice in athletics, but a Master facilitator. And I know sometimes I have trouble figuring out whether I'm in a plateau, or if I've picked an area where I'm just not cut out for mastery. How do you tell the difference? That's the challenge.

Find your passion, and ride the wave.

And check out Mastery - see if it makes it to your "permanent record."

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Copyright 2005-2015 Dwayne A. Melancon, all rights reserved. Licensed under Creative Commons - see the "About the Author" page for details.