Genuine Curiosity

Author Dwayne Melancon is always on the lookout for new things to learn. An ecclectic collection of postings on personal productivity, travel, good books, gadgets, leadership & management, and many other things.

 

Now available: "Toolbox for Success" eBook

I've been working with the fine folks at Hyperink Press to produce my first ebook, "Toolbox for Success:  What You Need to Know to Succeed as a Professional."  I'm pleased to announce that it is available through the Kindle store.

This is my first solo book (I've contributed to others), but hopefully not my last.  I'd love to hear your feedback and see your reviews on Amazon (especially if you find value in the book).  

Also, if you have topics you'd like to see me address or incorporate into subsequent books please let me know.

Make calendar coordination easy

Recently, I was putting together a collaboration call to prepare for a panel I moderated at an industry event.  There were 4 of us - three in Europe, me in the US - and we all used different calendaring systems so it was challenging.

Doodle: A great tool for cross-platform, complex scheduling

One of the panelists introduced me to a great tool to help us figure out what times worked for everyone.  It's called "Doodle" and it makes it easy to present various schedule options.  You can either enter the information manually, or start with your availability from your Google calendar so it's pretty easy. 

You then invite others to weigh in on their preferred time, and they see a form that looks something like this sample:

Doodle__Monthly_Meeting.png

You can see people's updates and preferences as they fill them in, which is very handy to make sure you aren't heading for a train wreck.

Doodle is for more than just calendars

Doodle also allows you to create quick & dirty polls and send them out to large groups to provide feedback.  Doodle even provides a "None of these options works for me" button.

Doodle's polls aren't anonymous, so they may not work for every situation, but I've used them for things like figuring out where people want to go for an outing, and what kind of food people wanted for an off-site meeting.

Doodle's also free, so check it out.

Never guess at multi-time zone meetings again

I've been traveling internationally quite a bit this year, and often find myself scheduling meetings with people in a variety of locations.   One of the challenges is mapping the time zones correctly so that everyone actually shows up at the right time.

I've tried a variety of methods to resolve this, but have found an iOS app that is just great for this.  The app is called "AllHours" and it makes time zone coordination a snap. 

In the interface, select the desired time in one time zone (generally the one you're in)  and it will adjust the time in the others to show you what the various local times will be.  

You can then tap on the little envelope button (see the screen shot) to open your email client with a pre-composed list of the cities and the local dates and times you've selected in the UI.  That makes it easy to send proposed meeting times to others to review.

If you're ready to schedule the meeting, tap on the little calendar icon and it will open a meeting request for the time you've selected.

AllHours is a great (free) solution for iOS.  If you've found a good app like this for other platforms, please leave a comment with your suggestions. 

Humor at Work: What works best and when

Employee laughing.jpg

They say laughter cures all. They also say laughter is truly the best medicine -- and that can be true at work, as well as at home.

Laughter on a regular basis improves blood pressure, stimulates the organs and can reduce pain, according to studies. So if it helps promote all those things, why don't we have more humor in the workplace? A daily dose of fun - humorous quotes, timely (and appropriate) jokes, fun events, and other forms of humor at work can help relax employees, increase morale, and energize the social aspects of the workplace. Workplaces that see humor as a tool often find themselves with happier and more productive employees. This in turn can create a better business, one that sees regular increases in profits and results.

But in today's workplaces, the stresses often outweigh the lighter moments. Sure, companies say they have a happy, positive culture, but are they faking the culture? There are telltale signs that a company's culture is lacking in the workplace. Lack of care about any type of 'mission' statement; Senior managers don't walk the walk with employees; online reviews don't reflect the everyday realty and more.

What can company owners and employees do to make a more vibrant, fun-seeking company culture? For starters, a company's owner or top leader can make the initial charge to try to have more fun. But it takes honesty and some guts to share that. But employees may respond well to that.

Timing and Context

With all good humor, timing and context are important. Even if you are a funny person, cracking a joke about Obamacare during a serious office meeting about company health insurance costs may not be the right setting. Or suggesting that you use a company photo of everyone throwing money in the air, on  Minted photo holiday cards that you send to customers might not fly. In other words, keep in mind that not everyone has the same sense of humor.

Finding the right balance of timing, context, the moods of your co-workers and managers is all important for humor to flourish in the workplace. Take into consideration, too, that fellow employees are often more comfortable bantering with colleagues than with management. There's an uncertainty that reduces the idea to get funny around bosses. Employees aren't sure how humor will be taken or perceived over time.

If you make it a habit, it can help.  For example, my company's headquarters location has a monthly "recess" in which we all gather together in the kitchen for a party for about an hour.  Each month, a different department hosts it, selects the theme, provides the refreshments (including some adult beverages, and decorates the place.  It has become a very popular event that people look forward to and it's a good place for some socializing with people you don't see much during the normal business day.  

Culture Drives Humor

In many ways, the culture makes the humor in a workplace. If your work culture is stiff and formal, weak attempts at humor and levity will fall flat. In a culture that's looser and full of guffaws on a more regular basis, you can really see some humorous efforts rise. That's according to Michael Kerr, who runs the business consultancy Humor at Work and is author of "The Humor Advantage: Why Some Businesses are Laughing all the Way to the Bank" (Dec. 2013). Workplaces that are more creative and innately innovative tend to have more humor within. It's all about feeling relaxed in an environment. With more relaxation and chances to bend the rules, a work culture can open itself up to more humor from its employees.

By removing emotional anxiety in the workplace with a more light-hearted tone, employees will get a strong sense of empowerment to create projects and programs. And these initiatives could help with team building, recruiting, office communications, morale and overall productivity in the workplace.

Working out while traveling just got a bit easier

After quite a while of being a slacker, I have decided to pay a lot more attention to my diet and exercise regimen.  A big part of that is designed to help me follow much better habits while on the road.

One part of this change is to do some sort of workout or physical exercise every day.  It's been going well, but workouts on the road can be a challenge when it's hard to create a convenient time window to get to the hotel fitness center.

Bring the gym to you

Last week, I was in Dallas and decided to try out one of the Westin Hotel chain's "WestinWorkout" rooms in which you can reserve a room with fitness equipment in it.  I really like this concept - it allows me to get a workout in when I want to, under much more relaxed circumstances.  Here is a quick tour of the room I stayed in:

 

In the video, I mention I was expecting a treadmill (the bike worked fine, but I still like treadmills better).  Good news:  you can now specify whether you want a cycle or a treadmill, at least in some hotels - I had that choice when I booked at the Westin in Seattle a few days ago.

I hope this trend takes off and spreads to other hotels.  I'm a "Starwood guy" so the fact that Westin is a Starwood property makes me hopeful that other Starwood brands will follow suit.